Request for Proposal from Central County Fire & Rescue

Request for Qualification / Proposal

ACTUARIAL VALUATION SERVICES
FOR OTHER POST-EMPLOYMENT BENEFITS (OPEB)
GASB STATEMENT NO. 75

Submission Deadline: Wednesday December 2, 2026, at 2:00 pm

  1. OVERVIEW

Central County Fire & Rescue (“District”) is seeking proposals for Other Post-Employment Benefits (OPEB) annual plan valuations and other related administration services. The purpose of this Request for Proposal (RFP) is to outline the Board’s requirements for actuarial and administration services and solicit proposals from which the Board may evaluate such services.  

The general scope of work for which proposals are being solicited includes conducting a full actuarial valuation of the District’s postemployment health care benefit plans as of December 31, 2026, in accordance with GASB Statement No. 75. The valuation shall include all calculations, analyses, and disclosures necessary to support the District’s financial reporting requirements.

  1. PLAN PROFILE

The District has approximately 88 active employees and 30 retirees eligible for post-employment healthcare benefits from one of three plans depending on when the previous employee retired.

The District transitioned to a self-funded healthcare plan in December 2022. Approximately $4.1 million was set aside at the time of the transition to fund post-employment healthcare benefits, with the majority held in a trust fund and the remainder in a high-yield savings account.

Eligible employees who retired before December 31, 2020 were eligible for a subsidy plan. Eligible employees who retired after 2020 but before the implementation of the self-funded healthcare plan in December 2022 were eligible for a stipend toward the cost of health insurance premiums. Assets for these retiree benefits are held in a trust fund.

PURPOSE OF REQUEST

The purpose of this Request Proposals (“RFP”) is to solicit qualifications and pricing from firms capable of providing:

  • Preparing actuarial valuations in compliance with the reporting requirements of all applicable GASB statements, including, but not limited to, GASB Statements 74 and 75 and any future GASB pronouncements and governmental accounting reporting requirements for each of the District’s three OPEB plans for retiree health, dental, and vision benefits. Analyze the data to assess any inconsistencies and make recommendations for enhancing data quality;
  • All required actuarial calculations, schedules, notes, and supporting disclosures for financial reporting required by GASB. A separate valuation report for each plan.;
  • Consultation with District’s staff regarding census data, plan provisions, assumptions, and valuation results;
  • Assistance with auditor questions related to the valuation report; and
  • Optional pricing for future annual updates and/or full valuations.
  1.  SCOPE OF SERVICES

The selected firm shall provide, at a minimum, the following services:

1. Review of Plan and Census Information

  • Review the District’s retiree health, dental, and vision benefit provisions applicable to current retirees, eligible active employees, and any other covered participants.
  • Review employee, retiree, and dependent census data supplied by the District.
  • Identify any additional information needed to complete the valuation.
  • Work with District staff to validate participant data and clarify plan provisions.

2. GASB 75 Actuarial Valuation

Performing an actuarial valuation for each plan to determine the District’s liability for its existing health benefit program(s).  These valuations shall be completed in a manner so as to comply with all the actuarial valuation requirements of GASB 74 and 75.

3. Assumptions and Methodology

  • Develop and apply actuarial assumptions appropriate for the District’s OPEB valuation under GASB 74 and GASB 75.
  • Clearly document the actuarial cost method, discount rate methodology, healthcare trend assumptions, mortality assumptions, retirement assumptions, participation assumptions, and any other material assumptions.
  • Describe any reliance on District-provided data and any limitations encountered.

4. Final Report and Deliverables

Provide a written actuarial valuation report for each plan no later than May 1 of each year. Reports must be suitable for use by the District’s management, independent auditors, and financial reporting process and must support the District’s fiscal year ending December 31.

5. Consultation / Audit Support

The selected firm shall provide reasonable consultation as part of the engagement, including a conference call or virtual meetings with District staff to review results and responses to reasonable questions from the District’s independent auditors related to the actuarial valuation and report.

6. Optional Services / Alternate Pricing

Additionally, please provide optional pricing for annual roll-forward updates or full valuations for each of the next two, three, four, and five calendar years. Each year’s pricing should be separately identified.

At a minimum, the GASB 74/75 valuation(s) should include, as applicable:

  • Total OPEB Liability
  • OPEB Expense
  • Deferred Outflows of Resources
  • Deferred Inflows of Resources
  • Service Cost
  • Interest on the Total OPEB Liability
  • Effect of assumption changes
  • Effect of experience gains/losses
  • Sensitivity analysis for discount rate changes
  • Sensitivity analysis for healthcare cost trend rate changes
  • Schedule of changes in Total OPEB Liability
  • Required supplementary information and supporting schedules needed for the District’s annual financial report
  • Summary of participant census used in the valuation
  • Summary of actuarial methods and assumptions used

D. REQUESTED INFORMATION FROM RESPONDENTS

1. Firm Qualifications

  • Legal name of firm, address, and primary contact person
  • Brief history of the firm
  • Description of the firm’s experience providing governmental OPEB actuarial valuation services under GASB 74 and 75
  • Description of the firm’s experience with municipal clients, preferably cities, counties, utilities, or other local governments
  • Members of the American Academy of actuaries and meet qualifications standards for issuing statements of actuarial opinion.
  • W-9, if awarded

2. Key Personnel

  • Identify the lead actuary and other staff who will work on the engagement.
  • Include qualifications, credentials, and relevant experience of the proposed project team.
  • Indicate whether the lead actuary is an Enrolled Actuary, ASA, FSA, MAAA, or other applicable credentialed professional.

3. Relevant Experience

  • Provide a list of governmental clients for whom the firm has performed GASB 75 OPEB valuations within the last five years, including client name, type of entity, brief description of services, and contact information for at least three references.

4. Proposed Approach

  • Provide a narrative describing the firm’s proposed approach to completing the valuation, data needed from the District, anticipated timeline, key assumptions/methodologies, and the process for handling management and auditor questions.

5. Fee Proposal

  • Provide a fee proposal that includes: (1) cost for a full GASB 75 actuarial valuation for the District’s retiree health, dental, and vision benefits; (2) cost for any optional annual roll-forward or update; (3) any additional hourly rates or charges not included in the base proposal; and (4) a statement that all reimbursable expenses, if any, are included or separately identified; (5) pricing for optional annual valuations or roll-forwards for each of the next three, four, and five years. 
  1. DISTRICT RESPONSIBILITIES

The District anticipates providing the selected firm with available information necessary to complete the engagement, which may include:

  • Employee and retiree census data
  • Current retiree health, dental, and vision plan information
  • Employer contribution information / premium sharing information
  • Prior actuarial reports, if any
  • Relevant plan provisions, ordinances, policies, or summary plan materials
  • Fiscal year-end and audit timing requirements

F. EVALUATION CRITERIA

Submittals may be evaluated on the following factors:

  • Experience with GASB 74 and 75 OPEB actuarial valuations for governmental entities
  • Qualifications and experience of the proposed project team
  • Understanding of the District’s needs and proposed approach
  • Quality and completeness of the proposal
  • References from similar governmental clients
  • Cost / fee proposal

G. SUBMISSION REQUIREMENTS

Proposals shall be submitted to:

Angie Dothage, Director of Finance
Central County Fire & Rescue
1220 Cave Springs Blvd.

St. Peters, MO 63376
adothageobfsctd-62b6a2@centralcountyfire.org
Phone: 636-970-9700

Proposals must be received no later than Wednesday December 2, 2026, at 2:00 pm.

The proposal shall be clearly marked: “RFQ – GASB 75 OPEB ACTUARIAL VALUATION SERVICES“

H. QUESTIONS

Questions regarding this RFQ shall be directed to:

Angie Dothage, Director of Finance
Central County Fire & Rescue
1220 Cave Springs Blvd.

St. Peters, MO 63376
adothageobfsctd-81372f@centralcountyfire.org
Phone: 636-970-9700

I. RESERVATION OF RIGHTS

  • Reject any or all proposals;
  • Waive minor informalities or irregularities in any proposal;
  • Request additional information from any respondent;
  • Negotiate with one or more respondents;
  • Cancel or reissue this RFQ at any time; and
  • Award the engagement in the manner deemed to be in the best interest of the District.

J. INSURANCE / CONTRACT REQUIREMENTS

The selected firm may be required to enter into a professional services agreement with the District and provide evidence of insurance coverage, including professional liability coverage, in amounts acceptable to the District.